Dissertation Guidelines

These guidelines summarize the steps you will follow to prepare for, write and submit a dissertation in the Andrew Young School of Policy Studies.

You are responsible for the content of your dissertation, which must be your original work, and for ensuring the document is appropriately referenced and in the correct format. The content must also be approved by your dissertation chair and committee, and the final format will be reviewed by the Office of Academic Assistance (OAA).

Getting Started

The purpose of the dissertation is to demonstrate a Ph.D. candidate’s ability to conduct research leading to a significant contribution to the candidate’s discipline. Although the dissertation must be the original work of the student, and s/he is responsible for developing a dissertation topic, faculty input is encouraged. As you develop an interest in a potential topic, discuss it with individual faculty members, both to determine the topic’s feasibility as well as faculty members’ interest and expertise in the topic. This should help you determine which faculty member(s) would be willing and able to serve as chair or a member of your dissertation committee.
After successfully completing your qualifying examinations, you will select a Dissertation Committee. The committee should be appointed before you schedule your Proposal Defense. When you are ready to begin initial work on your dissertation you should do the following:

  1. Meet with the Doctoral Program Director to discuss who among the faculty would be the most aFppropriate person to serve as your chair.
  2. After the Doctoral Program Director has agreed with your choice should you invite that faculty member to chair your committee. Once your chair has been chosen, s/he will help you select the additional committee members.
  3. Talk to each prospective member to determine whether s/he is willing to serve on your committee.
  4. Send an email to the Doctoral Program Director and copy the Office of Academic Assistance listing your chair and members, and requesting that they be officially appointed. Once approved, an official memo appointing them will be sent out and placed in your file.

Keep in mind that once your committee has been appointed, any changes to the committee must be approved by the Doctoral Program Director and all members of the committee.

Doctoral Program Directors:
Criminal Justice and Criminology – Dr. Brent Teasdale (bteasdale@gsu.edu)
Economics – Dr. Rusty Tchernis (rtchernis@gsu.edu)
Public Policy – Dr. Christine Roch (croch@gsu.edu)

Committee for Criminal Justice and Criminology Ph.D.
The Dissertation Committee consists of a chair plus three members. The dissertation committee is comprised of three faculty members from the Department of Criminal Justice (all must hold graduate faculty status) and one outside member. The outside member typically represents a department at the university other than Criminal Justice. Once a committee has been appointed, any changes to the committee must be approved by the Graduate Program Director and all members of the committee.

Committee for Economics Ph.D.
The Dissertation Committee consists of a chair plus three members. One of the committee members is expected to be selected from outside the Economics Department. You are responsible for providing contact information and a resume for any “outside” member who is not on the Georgia State faculty. Once your committee is chosen, you may change the membership of the committee only with the advice and approval of the Doctoral Program Director.

Committee for Public Policy GA State Ph.D.
The Dissertation Committee consists of a chair plus an additional four members.  Students are encouraged to also have “outside” members when appropriate. You are responsible for providing contact information and a resume for any member who is not core faculty. Once your committee is chosen, you may change the membership of the committee only with the advice and approval of the Doctoral Program Director.

Committee for Public Policy Joint Ph.D.
The Dissertation Committee consists of a chair plus an additional four members. Your committee must have three “core” faculty of the joint doctoral program: regular faculty of the School of Public Policy (SPP) at Georgia Tech or the Andrew Young School (AYSPS) at Georgia State. Your committee must include at least one member from each School. Students are encouraged to also have “outside” members when appropriate. You are responsible for providing contact information and a resume for any member who is not core faculty. Once your committee is chosen, you may change the membership of the committee only with the advice and approval of the Doctoral Program Director.

You will develop a dissertation proposal in consultation with your committee. The proposal should include a summary of the following:

  • the purpose of the study;
  • the nature of the subject to be investigated and its importance;
  • a brief review of the literature;
  • the theory, if any, to be developed;
  • empirical methodology, techniques, and data sources, if any, to be used;
  • the nature of the hypotheses to be developed and tested;
  • a time frame for completion of the dissertation.

Normally, the proposal should not exceed 40 pages. You should consult with your Committee Chair on individual preferences.

You will present and defend your dissertation proposal in a public presentation that will be open to faculty and other graduate students in the program. The objective of the proposal defense is to make sure your committee members believe you have chosen a workable research topic and developed a plan for completion of a dissertation that will add to knowledge in the field.

The proposal defense is announced to faculty and doctoral students via e-mail approximately one week prior to the date it is scheduled. To set up your defense you must do the following:

  1. Coordinate with your committee on a date and time to hold he defense.
  2. Email OAA at least two weeks prior to your defense date so that a room may be scheduled and an announcement circulated. The email must include the following information:
    • Date and exact time of your defense.
    • The working title of your dissertation
    • The list of your dissertation committee members

*Note: If you do not contact OAA two weeks before your defense you may be required to select a different date and postpone your defense.

Assuming that all goes well and your proposal is approved, the chair will ask the committee members and readers to sign the Record of Proposal Defense form (also called a pass sheet) to acknowledge that the defense has been successfully completed. This for will be provided to the Chair by OAA prior to the defense.  The chair should submit this form to the Office of Academic Assistance for your permanent file. Example of Record of Proposal Defense form.

Additional information for Public Policy Joint Ph.D students
In addition to the record of proposal defense form, Georgia Tech requires that all students obtain written approval of the dissertation topic and committee. The form used for this approval is the Request for Admission to Ph.D. Candidacy. Because you will have selected a topic and committee by the time your proposal defense is scheduled, you should print a copy of this form and have it signed on the day of your defense. It must be turned in at Georgia Tech.  Note: If you later have any substantial change in your dissertation topic or title, or a change in the membership of your committee, a revised form must be submitted indicating the change. While no new form is required for additions, deletions or substitution of minor words that do not alter the meaning, if in doubt, submit a revised form to the GTO.

The deadline to apply to graduate is two semesters before the expected term of graduation. Students should check the Graduation & Commencement webpage for details. You should apply to graduate by the appropriate deadline; if for some reason you are unable to finish by the term you requested, you may change your term of graduation without penalty. Once you have applied to graduate and paid the fee, you will be e-mailed an official graduation audit that has been reviewed by OAA. The audit will indicate remaining degree requirements. Your graduation audit (academic evaluation online) is also available in PAWS/GoSolar.

Additional information for joint Public Policy Ph.D students. Joint students must apply to graduate at both Georgia State and Georgia Tech, although they will pay the graduation fee at only one school. In addition to the audit at Georgia State, Public Policy students will also be audited by the Georgia Tech Registrar’s Office. Please visit GA Tech’s graduation webpage for more information.

Formatting, Style and Layout

It is highly recommended you use EndNote or similar software to format your dissertation. EndNote software prevents common errors in dissertations, by formatting footnotes and bibliographic entries into whatever style the student chooses, including the most common styles we use for dissertation formatting: APA and Turabian. It is important to begin using EndNote (or your selected software) as soon as you begin doing research, making notes, and working on the draft of your dissertation. Copying completed text into EndNote later is difficult. Georgia State University has a site license for EndNote — it can be downloaded for free
These publications provide specific information on correct footnoting, bibliography, quotations and general format. Dissertations deviating in format will not be acceptable to the School unless written justification is received from your dissertation committee and prior approval is received from the Doctoral Program Director. The use of an experienced editor is encouraged and recommended. *Note: Do not use other dissertations as your guide. It is not acceptable to imitate the format of another dissertation or thesis; documents accepted in the past do not set a precedent for what will now be accepted.
Style for Ph.D. in Criminal Justice and Criminology, Economics and Public Policy (GSU program)
Typically one of the following two manuals have been used as formatting styles for doctoral dissertations:

  • A Manual for Writers of Term Papers, Theses and Dissertations, Kate L. Turabian, University of Chicago Press (most recent edition).
  • Publication Manual of the American Psychological Association, American Psychological Association, Washington, D.C. (most recent edition).

After consultation with your dissertation chair, choose one of these style manuals and follow it exclusively. Should you need to use a differing style please discuss this with your dissertation chair. Regardless of the style manual all preliminary pages of the dissertation will remain the same.

Style for Ph.D. in Joint GA State/GA Tech Public Policy
Joint public policy students should carefully follow the style guidelines outlined in the Graduate Thesis/Dissertation Guidelines of the Georgia Tech Graduate Thesis Office. For formatting questions not specifically addressed in those guidelines, use the following manual:

  • A Manual for Writers of Term Papers, Theses and Dissertations, Kate L. Turabian, University of Chicago Press (most recent edition).


File Formats: You may use any standard word-processing program to create your document but some programs are more difficult to convert to PDF. Your dissertation must be in PDF format for both formatting review and final submission. It is your responsibility to make sure your document is converted in the correct format to PDF.

Fonts:

  • Font Size: The body of the dissertation, the abstract and the acknowledgments must be 12 point font. No font size larger than 12 point is acceptable. If necessary, exceptions may be made for:
    • footnotes (same font, smaller size allowed);
    • body of tables (same font, smaller size);
    • figures and other reproduced materials;
    • documents reproduced in the appendices, such as surveys.
  • Font Type: The entire document, including figure and table captions and page numbers, should be typed in the same typeface and size. Ornamental typefaces, including script, should never be used. Acceptable fonts include:
    • Arial
    • Calibri
    • Cambria
    • Georgia
    • Times New Roman

    Either italics or underlining should be used throughout, and no text should ever be both italicized and underlined. Common symbols, such as scientific fonts, may be used in the body but not in the title of the work. All type, including superscript numbers and letters, must be large enough and dark enough to be clearly legible even on microfilm. Boldface may be used only in chapter titles and headings within chapters. Do not use boldface for emphasis in the text.

Margins. Although you will submit it electronically, your dissertation must still be printable on standard 8½” by 11″ paper. The top, bottom and right-hand and left-hand margins should be 1 inch.
If you wish to have your dissertation bound, the left-hand margin should be 1½ inches wide, so that copies of the dissertation may still be printed and bound. Margins must be consistent throughout the document. All tables, maps, charts, etc., must conform to these margins. If necessary, documents in the appendices may be reduced to conform to the margins. Centering is always done relative to the text margins, not to the page edges.

Justification: Use the default “ragged-right” with your tipe aligned on the left and unjustified on the right. Right justification will not be accepted.

Page Numbers. Continuous page numbering is required throughout the dissertation. Page numbers may be centered at the bottom of the page within the 1-inch margin or placed in the upper or lower right-hand corner, depending on the style manual you choose. Whichever you choose, consistency throughout is key. Numbers that appear on pages before chapter 1 are Roman numerals. *Note: all preliminary pages are assigned a number except for the Abstract, but the first page to bear a Roman numeral is either the Dedication or Acknowledgements page (it may also be your table of contents if you choose to omit the dedication and acknowledgments). Arabic numbers are used beginning at the first page of chapter 1. The page numbering begins at 1 and continues to the end of the document, including the AppendicesBibliography and Vita. Page numbers on the first page of chapters may be suppressed so they do not appear on the page if the author prefers.

Paragraphs are designated by indentation. Do not use extra spaces between paragraphs.

Spacing. The text of the dissertation should generally be double-spaced. Footnotes, references, and legends are single-spaced. Leave at least two blank lines before and after tables and figures except at the very top or bottom of pages.

Widows and Orphans. Isolated lines, such as the first line of a paragraph at the bottom of a page, last line of a section at the top of a page, or a heading with no text underneath, are called “widows” and “orphans” and should be avoided. For example, no heading should appear at the bottom of a page unless there are at least two lines of text underneath it.

Every Andrew Young School of Policy Studies dissertation will be comprised of:

  • Preliminary pages (covered here in section 4)
  • Main body of the Text (covered in section 5)
  • References (covered in section 6)
Preliminary Pages for Ph.D. in Joint GA State/GA Tech program in Public Policy

Please reference the GA Tech guidelines at http://www.gradadmiss.gatech.edu/thesis.php

Preliminary Pages for Ph.D. in Criminal Justice and Criminology, Economics and Public Policy (GA State program)

Regardless of the style manual or area of study, all preliminary pages of the dissertation will remain the same. Below in sequential order are the required preliminary pages. You may click the name of the page to review a sample.

  • 1. Abstract (required). The abstract will be published in Dissertation Abstracts and cannot exceed 350 words. It should include a statement of the problem, procedure or methods, results, and conclusions. This page is not numbered nor counted in pagination.
  • 2. Title Page (required). The title page must include the full title of the dissertation and the author’s full legal name.
    • Pagination begins on this page but is not physically displayed.
  • 3. Copyright Page (optional). Copyright protection is not required, although it is strongly recommended. The copyright notice is placed in the center of a blank page. If the dissertation is not to be copyrighted, a blank page is inserted immediately following the title page.
    • Pagination not physically displayed.
  • 4. Electronic Approval Page (required).In the electronic version of your dissertation, the approval page, which does not have physical signatures, will replace the Acceptance Sheet (See bullet point 9. External Document) previously used in bound copies. *Note: the date of approval on this page should be the month and year of your graduation, not the month and year you turn in your dissertation.
  • 5. Dedication Page (optional).This page is optional. You are not required to provide a dedication or acknowledgement for your dissertation. You may write whatever you would like on this page. It should be double-spaced. *Note: If included, the dedication page is the first page to be numbered (page iv). Beginning after the Abstract page, the pages are paginated in the process, although numbers do not appear on the page.
  • 6. Acknowledgments (optional). You are not required to provide a dedication or acknowledgement for your dissertation. You may write whatever you would like on this page. It should be double-spaced.  Most dissertations include a brief statement of appreciation for, or recognition of, any special assistance. The Acknowledgments single out help rendered by members of the dissertation committee, and acknowledge others who have assisted the candidate. *Note: If included and a dedication page is not included, the acknowledgements page is the first page to be numbered (page iv). Beginning with the title page, the pages are paginated in the process, although numbers do not appear on the page.
  • 7. Table of Contents (required). The format of this table must conform to the requirements of the style manual selected. Each entry must match the corresponding entry in the text exactly in terms of wording, capitalization, punctuation, page number, etc. The Table of Contents should be formatted so that the page numbers for each of the entries align perfectly along the far right margin. This is best accomplished by using the Table of Contents tool in MS Word. The Table of Contents should not appear as an entry on the Table of Contents.
  • 8. List of Tables and/or Figures (required if tables or figures are used). Separate pages are used for each type of list. The list of tables is presented first, followed by the list of figures.
    • Table designates tabulated numerical data used in the body and/or appendices of the dissertation.
    • Figure designates all other nonverbal materials used in the body and/or appendices such as photographs, drawings, diagrams, multimedia files, etc. Every table and figure must have a caption (a descriptive title, usually no more than one line long) and a number; tables and figures each have a separate series of consecutive numbers. The List of Tables or List of Figures should include the captions exactly as they appear on the tables and figures; however, if captions are extremely long, they may be truncated. Figures with multimedia files should include the file information in the List of Figures. Tables and figures should be inserted as near as possible to the text they illustrate. If they are one-half page or less, they may appear on the same page with the text; if larger than half-page, they may be centered on their own separate page. You may place two tables/figures on a single page, but not side-by-side. They may be placed on landscaped (horizontal) pages, when appropriate, with the caption for rotated tables/figures in the same orientation as the table or figure.
  • 9. External Document (required but not part of your electronic thesis):
    • Acceptance Sheet. The acceptance sheet is prepared by the candidate before the final dissertation defense. It must be on 100% acid-free paper. At the time of the final dissertation defense, all signatures of the dissertation committee must be obtained and the acceptance sheet submitted to the Office of Academic Assistance. The OAA will obtain the Dean’s signature. Only one original acceptance sheet is required; this original will be kept in your file in the OAA. Should you wish to order bound copies of your dissertation, a copy of the acceptance sheet will be provided for each bound copy. In the online version of your dissertation, this signature page will be replaced by the Approval Page.

Introduction. Usually the first section of the text is an introductory chapter or chapters; it may be entitled “Introduction,” and subsequent chapter designations will be introduced at the beginning of each major section. Pages of the main body should be numbered using Arabic numerals in accordance with the style manual you are using. The following information should be presented in the introduction:

  • The purpose of the study, including a concise statement of the problem(s).
  • The importance or significance of the project and perhaps the candidate’s reasons for interest in it.
  • The scope and limitations of the study.
  • References to the most important previous studies and contributions concerning the subject. (You may wish to connect your research with that already accomplished by others.)
  • A general plan of presentation for the rest of the dissertation.
  • General information, including the main data sources used, the procedures and techniques involved, and other technical aspects of handling the material.

Text. The main body of text is divided by chapters; each chapter begins a new page. Chapter headings are numbered with Roman numerals and are given distinct titles. Subtitles are acceptable and recommended. Chapters are customarily divided into subsections with subheadings that have slightly different styles and are designated first, second, and third-level headings. These should follow the rules of the style manual and be consistent throughout the text. Chapters do not have title pages. (See sample of Chapter beginning page, Figure 10)

Conclusion. The conclusion gives a clear and comprehensive summary of the previous chapters. The significant findings and the author’s conclusions based on those findings are presented. Suggestions and recommendations for additional research should be made.

The references are the last division of the dissertation’s general format, and consist of the appendices, the bibliography, and the vita.

Appendices. Appendices are usually added to contain data and quotations too lengthy for inclusion in the text. Each appendix is identified with a capital letter, and must bear a title. Continue numbering all pages consecutively; however, reference to the appendices is indicated by the letter (for example Appendix A, Appendix B), rather than the page number of the dissertation on which the appendix is located. Each appendix and its title should be listed separately in the Table of Contents. All materials in the appendices must be legible and conform to margin guidelines. Do not include copyrighted materials in the appendices unless you have obtained appropriate authorization from the holder of the copyright to do so. (Refer to the Details section for information on obtaining copyright permissions.)

Bibliography. Following the appendices is the list of references, formatted according to the style manual you selected.

Vita. The last page(s) of the dissertation is a biographical sketch of the author. The vita is written in the third person in prose, and should be no longer than two pages. It should include the author’s full name, date and place of birth, schools and colleges attended, degrees held, major research and publications, various types of work and military experience, and a permanent address.

Copyright Permission(s). It is your responsibility to (a) obtain letters of permission from copyright holders to reproduce copyrighted material used in your dissertation and (b) turn in these written permissions at the time your submit your final draft to the Office of Academic Assistance. Permission(s) should be obtained well in advance of the anticipated date of the final defense. Allow ample time (at least several weeks) to secure permission. The main task is to identify the copyright holder at the time of publication and write for permission to reprint or adapt the material. Depending on the policies of the copyright holder, permission may be required from the copyright holder as well as from the author of the requested material. Determining who holds the copyright can be a challenge, particularly for older works, because publishers may merge and copyrights change hands. The permissions request should specify the source material (title of work, year of publication, page number, etc.) and the nature of the reuse (reprinting in a dissertation). The OAA will accept a letter of permission or an email from the publisher. Once permissions are granted, the author needs to include a permissions notice in the dissertation (refer to your style manual for format). Your dissertation cannot be accepted as final until all copyright permissions are obtained.

  • Not following a style manual. Do not use another dissertation as a guide; choose your style manual and follow it carefully.
  • Inconsistent margins often occur when tables or charts are added to the dissertation. All pages must conform to the same margins.
  • Mixed fonts are not allowed; use the same typeface for text, captions, headings and page numbers.
  • Numbering preliminary pages. Although all pages are counted, the first page to actually be numbered is the Acknowledgements page.
  • Not numbering pages in the text and references. Beginning with number 1 on the first Chapter page, all pages are numbered continuously including the appendices, bibliography and vita.
  • Page numbers not consistent. The placement of numbers on pages (upper right corner, lower right corner, centered at bottom, suppressed or not suppressed on first page of chapters) must be consistent throughout the document.
  • Poor quality charts, maps or illustrations. Make sure any materials used in your text or appendices are readable and that the reproductions are high quality.
  • Using a non-standard font will cause problems when you convert your dissertation to electronic format. Choose a standard font and use it throughout.
  • Waiting too late to obtain copyright permissions can delay your graduation. It sometimes takes weeks to obtain them; don’t wait until the last minute to research sources send requests.

Final Steps and Graduation

The conduct of the exam will be decided by you and your dissertation chair. Usually a half-hour presentation is made, followed by questions. You are not expected to explain all the details of your research, but to give a broad overview, and to answer questions. The following topics are often addressed:

  • What was the objective(s) of your research?
  • What research methods were used and why did you choose that approach?
  • Were the objectives realized?
  • What were your major findings and conclusions?
  • How does your research expand on or differ from earlier research?
  • What are the implications for further research?

You will present and defend your final dissertation in a public presentation that will be open to faculty and other graduate students in the program. The final defense is not an examination of the merits of the dissertation; it is a formal presentation of the results. You should be prepared to discuss and answer questions about the objectives of your research, research methods you used, major findings, conclusions, and implications of the findings. If you have been meeting regularly with your chair and committee members, there should be no surprises at the final defense. Once you and your chair believe your dissertation is in final form, a copy is circulated to each committee member for review and comments. Only after all comments have been addressed to the satisfaction of your committee should you schedule the final defense.

Your final  defense will be announced to faculty and graduate students via email and posted on the web approximately two weeks prior to the date it is scheduled. Once you and your committee have decided on a date, it is your responsibility to notify the OAA so that a room may be scheduled and an announcement circulated. You should also assume responsibility for other procedural details, such as bringing the required paperwork, requesting any special equipment you need, and checking the conference room assigned before the exam.

The final defense is announced to faculty and doctoral students via e-mail approximately one week prior to the date it is scheduled. To set up your defense you must do the following:

  1. Coordinate with your committee on a date and time to hold the defense.
  2. Email OAA at least two weeks prior to your defense date so that a room may be scheduled and an announcement circulated. The email must include the following information:
    • Date and exact time of your defense.
    • The final title of your dissertation.
    • The list of your dissertation committee members.

*Note: If you do not contact OAA two weeks before your defense you may be required to select a different date and postpone your defense.

Final Defense Forms.
Once you have passed your final defense the chair will ask the committee members to sign the appropriate paperwork. The following should be signed and submitted to OAA for record keeping and verification:

    • Final Defense Pass Sheet: This is emailed to the Chair by OAA a few days before the defense. Final Defense Pass Sheet sample.
    • Acceptance sheet: You should prepare this sheet and bring it with you to your final defense. If any changes to your dissertation are requested as a result of the final defense, your chair may hold the acceptance sheet until s/he believes the dissertation is in final form.

Additional Paperwork for joint Public Policy Ph.D.In addition to the pass sheet and the acceptance sheet You are required to bring the Certificate of Thesis Approval for Doctoral Students (required by Georgia Tech). Once signed, it is your responsibility to turn in the Certificate of Thesis Approval, along with other required forms, to the Graduate Thesis Office at Georgia Tech. Please refer to GA Tech’s Thesis & Dissertation webpage for details.

To be cleared for graduation your dissertation format must be approved by the Office of Academic Assistance (OAA) and electronically submitted through the Georgia State University Library (exception: students in the joint Public Policy program have formatting approved by GA Tech). Follow the instructions for formatting approval and final submission.

      1. Submit a PDF of your dissertation to OAA by the appropriate deadline listed in the Graduation Deadline section. Word documents or non-PDF formats will not be accepted. OAA will review your dissertation PDF to ensure compliance with the dissertation guidelines. Should you have edits, OAA will notify you by email that edits are required. It is your responsibility to review your document and make any changes necessary to receive approval from OAA. Failure to do so will result in a delay in graduation.
      2. Submit a PDF ofyour dissertation online to GA State’s Library. Instructions on how to do that may be found on the Library webpage.
      3. Upload the PDF of your dissertation to the AYS UMI-ProQuest site at www.etdadmin.com/gsuays.

Before you upload your final draft of the dissertation, make sure of the following:

      • It is Complete, including preliminary pages – you cannot add text after the document is submitted.
      • It is Consistent – Margins must be consistent throughout; Headers of the same type must be treated the same way throughout; Page Numbers must be in the same place on similar pages following the guidelines of the style manual.
      • It has been checked for spelling– you are responsible for the final proof of your dissertation.
      • It is Named according to the Library’s file naming conventions.
      • It has a Table of Contents with numbers matching the text according to the word page numbers.
      • All notices of required corrections you have received from your dissertation committee and OAA have been corrected and you have carefully proofed the final version of your document.
      • It has been converted to PDF format and you have reviewed the PDF for any formatting issues.

No modifications may be made to the final copy once it has been accepted as the official copy by the OAA. Please remember that this file will become part of your permanent body of work and it will be available worldwide. Any errors or mistakes will reflect on you and your program.

Additional information for Joint Public Policy students: Once your format is approved by GA Tech’s Thesis & Dissertation Office you must submit written approval to OAA confirming acceptance (an email is sufficient). You will upload your electronic dissertation to GA State’s Library after OAA receives confirmation from GA Tech.

Copyright Service

You are not required to copyright your dissertation, however You may do so if you choose. An overview of copyright information is available through the Library. You may copyright your dissertation for a fee in one of two ways:
1. Through the UMI-ProQuest service or
2. The U.S. Copyright Office

If your dissertation is copyrighted, remember to include a copyright notice after the title page; if it is not to be copyrighted, a blank page is inserted after the title page.

You are required to complete the Survey of Earned Doctorates, a national survey that gathers data from all research doctoral graduates. Profiles of doctorate recipients that emerge from these data serve policymakers and are published annually in the Doctorate Recipients from United States Universities. Complete the online survey form and submit a copy of the completion page to OAA.
The Andrew Young School of Policy Studies does not require you to submit bound copies of your dissertation. If you wish to have your dissertation bound you may use one of the following methods:

    1. Contact the National Bindery Company by phone at 770-442-5490 or by email at nlbga@mindspring.com
    2. Order a bound copies from UMI-ProQuest using the online system.*Note: The Criminal Justice & Criminology Departments requires graduate students submit bound copies of dissertations. You should consult directly with the program Director, Dr. Brent Teasdale regarding this requirement.

Ph.D. Graduation Deadlines

Deadlines for the PhD programs in Criminal Justice & Criminology, Economics and Public Policy.

Fall Be sure to meet all deadlines.
Missing a deadline will delay graduation for a semester
Sept. 1 Submit the online commencement form to OAA.
Oct. 15 Deadline to hold your Final Dissertation Defense.
Nov. 1 Deadline to submit PDF of dissertation to OAA for format review
Dec. 1 Electronic Dissertation must be posted to GA State Library server
submission instructions available online
Dec. 1 PDF of dissertation must be posted to the AYS UMI-ProQuest site.
Dec. 1 Complete online Survey of Earned Doctorates and
submit completion page to OAA

Spring Be sure to meet all deadlines.
Missing a deadline will delay graduation for a semester
Feb. 15 Submit the online commencement form to OAA.
March 15 Deadline to hold your Final Dissertation Defense.
April 1 Deadline to submit PDF of dissertation to OAA for format review
May 1 Electronic Dissertation must be posted to GA State Library server
submission instructions available online
May 1 PDF of dissertation must be posted to the AYS UMI-ProQuest site.
May 1 Complete online Survey of Earned Doctorates and
submit completion page to OAA

Summer Be sure to meet all deadlines.
Missing a deadline will delay graduation for a semester
June 1 Submit the online commencement form to OAA.
June 15 Deadline to hold your Final Dissertation Defense.
June 15 Deadline to submit PDF of dissertation to OAA for format review
August 1 Electronic Dissertation must be posted to GA State Library server
submission instructions available online
August 1 PDF of dissertation must be posted to the AYS UMI-ProQuest site.
August 1 Complete online Survey of Earned Doctorates and
submit completion page to OAA

Ph.D. Graduation Deadlines for Joint Ph.D. in Public Policy

Fall 2014 Be sure to meet all deadlines.
Missing a deadline will delay graduation for a semester
Sept. 1 Submit the online commencement form to OAA.
Oct. 15 Deadline to hold your Final Dissertation Defense.
Nov. 10 GA Tech initial format review. Check calendar for changes.
Nov. 17 at noon Electronic Dissertation must be posted to GA Tech server by noon.
Submission instructions available online
Dec. 1 Electronic Dissertation must be posted to GA State Library server.
Submission instructions available online
Dec. 1 PDF of dissertation must be posted to the AYS UMI-ProQuest site.
Dec. 1 Complete online Survey of Earned Doctorates and
submit completion page to OAA

Spring 2014 Be sure to meet all deadlines.
Missing a deadline will delay graduation for a semester
Feb. 15 Submit the online commencement form to OAA.
March 15 Deadline to hold your Final Dissertation Defense.
March 31 GA Tech initial format review. Check calendar for changes.
April 7 at noon Electronic Dissertation must be posted to GA Tech server by noon.
Submission instructions available online
May 1 Electronic Dissertation must be posted to GA State Library server.
Submission instructions available online
May 1 PDF of dissertation must be posted to the AYS UMI-ProQuest site.
May 1 Complete online Survey of Earned Doctorates and
submit completion page to OAA

Spring 2014 Be sure to meet all deadlines.
Missing a deadline will delay graduation for a semester
June 1 Submit the online commencement form to OAA.
June 15 Deadline to hold your Final Dissertation Defense.
June 23 GA Tech initial format review. Check calendar for changes.
July 1 at noon Electronic Dissertation must be posted to GA Tech server by noon.
Submission instructions available online
Aug. 1 Electronic Dissertation must be posted to GA State Library server.
Submission instructions available online
Aug. 1 PDF of dissertation must be posted to the AYS UMI-ProQuest site.
Aug. 1 Complete online Survey of Earned Doctorates and
submit completion page to OAA

Figures and Forms


Students in the Joint Ph.D. program in Public Policy should consult GA Tech’s Thesis & Dissertation page.

All other students may use the following sample pages as guides.

 
Good info for many purposes. Just sending this out as a Saturday read. via @aysps 2 hours ago
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